Dance Saskatchewan Inc.

Board of Directors Meeting — Sunday, March 9, 2008

DSI Centre — Saskatoon

2:00 p.m.

Present at DSI Centre: Karen McGuigan, Kirsty Snowsell, Julie Dangor

Present on phone line: Debbie Thomas

Guest: Jim Bennett

Absent: Pat Holtkamp, Kerri McLaren, Charmaine Poitras, Barb Jones, Kahmaria Pingue, Lance Pollard, Susan Fowler-Kerry

Staff: Jill Reid, Marsha McLaren

Debbie Thomas called the meeting to order 2:10p.m. Without quorum, the meeting was recorded and will be approved by the members of the Board through an electronic vote.

A. 1. Additional Agenda Items:

No additional agenda items.

2. Approval of Agenda

Motion: (9/3/08 — 01) (McGuigan/Snowsell)

That the agenda be approved. Carried

B. Adoption of Minutes — February 3, 2008

Motion: (9/3/08 — 02) (Snowsell/ McGuigan)

To approve the minutes of February 3, 2008. Carried

C. Business arising from the Minutes

Tabled Items
    1. F. Information

1.SaskCulture Inc. (F1)

Received as information an email from General Manager Rose Gilks.

2.Individual Grant Application (F2)

Received application from Charlene Bosiak and she has been asked for more budget details.
  1. Other Business
    1. Resignation — Lamarr Oksasikewiyin (G1)

Motion: (9/3/08 — 03) (Snowsell/ McGuigan)

To accept the resignation of Lamarr Oksaskiewiyin. Carried

 

D. Reports

    1. Director’s Dialogue/Discussion

Individual donations — Kerri McLaren

Motion: (9/3/08 — 04) (Snowsell/ McGuigan)

To tabled discussion when Kerri McLaren is present. Carried

2. Financial Report (D3)

Statement Oct. 1, 2007 — Jan. 31, 2008

Motion: (9/3/08 — 05) (McGuigan/Snowsell)

That the Financial Statement for the period October 1, 2007 — January 31, 2008 be approved. Carried

3. Operational Plan (D3)

Executive Director presented the Operational Plan reflecting work in the second quarter (January to March). The main focus involves International Dance Day which will feature messages from national and provincial dancers plus a calendar of events.

Motion: (9/3/08 — 06) (Snowsell/ McGuigan)

To move acceptance of the Operational Plan. Carried

4. Human Resources

HR Committee member Karen McGuigan introduced Jim Bennett of Intergraph Canada. Jim presented information about his background and his company. He commended the Board for requesting a revisit of the business plan as it is a living document that needs to be reviewed quarterly. Along with Ed Kunkell (Finance Manager) and Tana Schwartz (HR Manager) the Intergraph Canada team will work with both staff and Board of Dance Saskatchewan Inc. to conduct an organizational audit with some time spent on a succession plan as well. Discussion took place around the timelines for the project and the separation of organization and DSI Centre. Debbie Thomas thanked Jim Bennett and the Intergraph Canada team for taking this on as a volunteer project.

5. Community Dialogue Committee

Executive Director provided an update. Members of the committee are Ann Kipling Brown and Kahmaria Pingue with Seth Olsen providing support when available. Executive Director has met twice with the Sask. Arts Board and both meetings were very positive. Each organization is interested in the results of a community dialogue and the Sask. Arts Board will enter into a Memorandum Of Understanding with Dance Saskatchewan Inc. to have this work completed by the fall of 2008.

 
    1. Discussions from Community Inquiries

Information from informal conversations with the communities of Biggar, Davidson and Lanigan resulted in further plans to host workshops and a competition. Some Board members will work on specific donations and sponsorship. A committee was formed to develop the competition/workshop aspect as it relates to Dare to Dance. Committee members are Kirsty Snowsell, Julie Dangor and Karen McGuigan.

E. Information

1.Thank you from Darren Anderson of the Royal Winnipeg Ballet Company.

F.Other Business

1.Resignation — Marie Nadeau

Motion: (9/3/08 — 07) (Dangor/ McGuigan)

To accept the resignation of Marie Nadeau. Carried

    1. Kasper Life Sport Inc.

      2. A presentation was made to President Susan Fowler Kerry and the information was received. A formal request has been sent to the RBC Foundation and pending results a formal contract may be developed.

    2. Fundraising Committee

Research has been conducted by DSI staff and the results will be shared with the Fundraising Committee in order to develop a more detailed strategy.

H. Next Meeting

A conference call for the evening of May 1, 2008 has been set for 7:00 p.m.

Motion: (9/3/08 — 08) (Snowsell/Dangor)

To adjourn. Carried

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Board of Directors